Additionally, the software protects your business against human error. Of course, this is only true if you get a platform that offers data encryption. But there are also hidden savings in opting for a paperless office solution, such as the cost associated with the time employees take to find a certain document in a filing cabinet versus simply using a software’s search bar.ĭespite the common belief, having all your documents in the cloud can be more secure than having papers stored in a filing cabinet. Of course, there’s the decrease in spending on paper, ink, toner, and printer maintenance. Running a paperless office system comes with many benefits that easily overshadow its challenges. However, going through all the options can be time-consuming, so we’ve compiled a list of the most important ones. Recommended Paperless Office SolutionsĪs paperless offices are becoming increasingly popular, various solutions have appeared to help companies overcome the challenges of this massive transformation. Even if you aren’t able to go completely paperless, it’s still beneficial if you only digitalize 50% of the company’s paper use. If this is the case, do your research to check if your industry has started accepting digital signatures.
Consequently, we recommend doing the necessary calculations to confirm that the ROI of going paperless more than makes up for its initial cost.ĭepending on your business, you may be bound by law to have a hard copy of documents or save originals with a ‘wet’ ink signature. Moreover, the upfront investment can be a deal-breaker for companies who already have a paper-based setup. After all, your company only goes as far as your employees are willing to take it.Īnother obvious challenge is getting the correct hardware and software, which can take some time to find. Ensuring that everyone is on board, training your staff, and showing them the benefits of a paperless office are key for a successful paperless transformation. When people are used to doing something a certain way, they often have difficulties embracing new processes. Like any business transformation, one of the tasks you need to tackle right away is employee inertia. Setting up a Paperless OfficeĪll changes come with their challenges, and going paperless is no different.
You need to get adequate software, implement the correct policies, and train your staff to guarantee a smooth paperless transformation. However, creating a paperless office is no easy feat, especially if your company has been using paper for a long time. In short, going paperless is not only environmentally friendly but also highly beneficial for your company’s finances.
That's without considering the associated cost of time spent searching for a specific document or finding a misplaced one. It’s estimated that 3% of a company’s revenue is spent on paper printing, filing, storage, and maintenance. But it’s not just the environment that suffers from using so much paper – your business does too. From print mistakes to billing, presentations, and junk mail, paper products make up an estimated 70% of total office waste. The average office worker uses around 10,000 sheets of paper per year.
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